Privacy Notice

1. Controller

Controller within the meaning of Art. 4(7) GDPR:
Cloud Professionals GmbH
Seeholzenstraße 2
82166 Gräfelfing
Germany
Email: [email protected]

2. Hosting & email dispatch

This site is delivered on Cloudflare edge infrastructure (Cloudflare Inc., San Francisco, CA). Technically necessary server log data is processed on request (IP address, user agent, timestamp, requested resource). Legal basis: Art. 6(1)(f) GDPR (legitimate interest in stable delivery and IT security). Standard contractual clauses are in place with Cloudflare.

For sending system and transactional emails of the partner portal (e.g. login links, confirmations, notifications) we use Resend (Resend, Inc.) as a processor; processing takes place via an EU processing location (EU region). This involves processing the email address and message content. Legal basis: Art. 6(1)(b) / (f) GDPR; a data processing agreement under Art. 28 GDPR is in place.

3. Contact requests

When you contact us by email, we process your data to handle the request and follow-up (Art. 6(1)(b) / (f) GDPR). Storage is limited to what the task requires; thereafter deletion or statutory retention.

4. Partner portal — registration, first contact and operation

For partner portal registrations and business first contacts, we collect the information required to process the request: company name, business email address, name and role of the acting person, and optional context on the intended AI, CRM or Salesforce initiative.

Purpose: handling the request, setting up or reviewing partner portal access, and contract initiation / performance (pre-contractual measures, contract execution).
Legal basis: Art. 6(1)(b) GDPR (contract / pre-contractual measure).
Storage location: the data is processed in the systems used by Cloud Professionals GmbH for website, communication and partner portal operations. Service providers are engaged under suitable data processing agreements or standard contractual clauses where required.
Retention: for the duration of the business relationship and subsequently in accordance with German commercial and tax retention obligations (§ 147 AO, § 257 HGB — up to 10 years). Prospect records without a concluded contract are reviewed after 24 months at the latest and deleted on request.
Onward transfer: data is transferred to third parties only where required for request handling, contract performance or legal obligations.
B2B gate: the form accepts only business email addresses; submissions from private individuals are technically rejected.

Portal operation: During ongoing operation of the partner portal we process, for contract performance, account data (name, business email, role, status, company assignment), service records/timesheets (hours, periods, project assignment) and invoice data (invoice number, amount, uploaded documents). Legal basis: Art. 6(1)(b) GDPR (contract performance). Storage is on Cloudflare infrastructure (D1, KV, R2) with EU jurisdiction / EU data region; retention in accordance with commercial and tax-law periods (§ 147 AO, § 257 HGB).

5. No tracking cookies

This site uses no third-party tracking, analytics pixels or advertising cookies. Only technically necessary functions are deployed.

6. Your rights

You have the right to access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20), and to object (Art. 21). Right to lodge a complaint with a supervisory authority (Art. 77); competent authority at the controller's seat: Bayerisches Landesamt für Datenschutzaufsicht.

7. Changes

This notice may be updated to reflect legal or technical changes. The version marked under „As of" applies.